How to Organize a Theme Party – 7 Steps You Must Know

Organizing a theme party is all about fun laughter and good times. With flair and imagination let your inner child express itself and dress your self up in your favorite character costume.

To guarantee the success of your next theme party, there are 7 steps you absolutely must know. These 7 steps reveal the secrets to ensuring that every party you ever throw being an amazing success. It’s all about planning and foresight.

Step 1 – Choose the date and time of your party.

Make a decision on when you would like to have your theme party. Check in with your friends to see if they are available before sending out the invitations. That way you can be sure that there will be no disappointment if your friends don’t arrive on the night.

A must know tip: Keep in mind that long weekends may not be the ideal time to plan your theme party. Quite often people go away and you may find it difficult to fill your guest list with all of your special friends.

Step 2 – Set the Stage, the Theme has Begun

When choosing a theme for your theme party, it is a good idea to consider the season and time of the year. This may be a great way to decide what theme you would like to have. A flimsy costume on a cold winters evening would not be compatible with the season and weather.

A must know tip: Make sure that your theme party is organized to show case costumes that are compatible with the weather at the time of year you are holding your party. Keeping the theme party and costumes consistent will ensure everyone is comfortable and contribute greatly towards a successful event.

Step 3 – Source Your Venue

A venue that is central and easily accessible to all those on your guest list is usually the best approach to take when considering what venue you will use for your theme party. Consider those guests that may be from out of town and look at available accommodation and prices within a reasonable distance to the venue you are considering before making a final decision and placing a deposit to secure the venue.

A must know tip: when selecting your venue look at it to see whether or not you can use the venue as the ideal theme for your party. E.g. Are you considering a boat for your venue? Then perhaps an ideal theme party would be “Pirates and Wenches”.

Step 4 – Picking a Costume and Creating Your Character

Now the real fun begins! It’s time to pick your costume and plan your entrance!! When posting out invitations to your theme party, include some suggestions as to where they can get their costume from. Costumes can be purchased either new or 2nd hand or hired from any fancy dress store.

If you decide you would like to make your costume, many haberdashery stores give away old pattern books. This is a gold mine of information on ideas of what costume to pick and make your self.

Perhaps you would prefer to hire your costume. Many fancy dress stores can advise you on styles, colors, and a theme for your party, music and lots more. Go online and check out the various costumes available.

A Must Know Tip: To save time and energy check out some of the many online party or costume hire sites, as a starting point to help you decide on your theme party and what costume you would like to wear. There are some online stores that will assist you with online ordering of costumes and accessories which is a huge bonus.

Step 5 – Selecting and Planning Your Menu

The date has been chosen, the venue has been booked, the theme decided and the costume selected. The party is heating up and it’s all systems go. Music, dancing, goods times and laughter are on their way!! So what are you going to eat?

Consider the possibilities when it comes to providing food for your guests. Will you use caterers, cook yourself or ask your guests to all bring a plate along.

Keeping the food within a theme brings the whole party theme together, e.g. if you are holding a western party, why not have corn on the cob, chili con carne, savory baked beans.

A Must Know Tip: If you have decided to ask your guests to bring a plate, plan your menu prior to sending out the invitations and request the dish on their invitation. This will avoid confusion and doubling up of dishes. If you have decided to do all the cooking yourself, consider which recipes can be cooked in advance and stored in the freezer.

Step 6 – Decoration and Props Give You Theme and Character

No theme party is complete without decorations and props. The decoration and props can be guaranteed to send your party off with a bang. They will create an atmosphere that will relax your guests and ease them into their character for the night.

Many party hire stores offer balloons, fog machines, table/chairs, lighting, heaters, cocktail machines and props so you are sure to find exactly what it is you are looking for.

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A Must Know Tip: Do it yourself balloon kits – gas bottles can be hired from your local party hire store

Step 7 – Select Your Music and Get the Party Rocking

Music can be the make or break of any party, so it’s important to take the time to pre-select any music. When planning a theme party consistency through out all areas of your party is vital. This includes the music and equipment so make sure the music fits the theme. As mentioned above if your party is western, then obviously country and western music will be consistent with the theme of your party.

A Must Know Tip: 2nd hand music stores are a great place to pick up music if you are not using a duke box or some other form of hire music equipment. Check in with your guests to see if they have any music that will fit the theme. Ask them to bring a copy if they can. Borrowing from the local library is also a cost effective alternative to buying music just for your theme party.

Remember when planning your next theme party to keep the theme consistent right from the venue, props and decorations leading into the costumes and characters and onto the food and music.

If you follow these 7 must know steps you can be rest assured that your next theme party will be a night filled with memories of goods times laughter and dancing.